8 Quick Wins in Project Management

Dive into 8 strategies for immediate implementation, ensuring your project stays on the track of success.

What’s Inside:

  1. Swiftly Resolving Major Team Issues

  2. Achieving Early, Impactful Milestones

  3. Streamlining Time-Consuming Processes

  4. Prompt Acknowledgement of Team Achievements

  5. PM In The News

  6. Key Takeaways

  7. Free Resources

  8. Work 1:1 with me

Read Time: 6 minutes.

Projects Right is your premier newsletter serving 4,000+ project managers. Dive into one game-changing tip every Tuesday and Friday directly in your inbox.

In the fast-paced world of project management, achieving quick wins is not just about boosting morale, but it's a strategic move to build momentum and demonstrate progress.

With 68% of projects failing due to a lack of communication and clear goals (Project Management Institute), focusing on quick wins can significantly alter this statistic.

These wins enhance team motivation and provide tangible evidence of progress to stakeholders.

Let’s dive into eight practical strategies for immediate implementation, ensuring your project stays on the track of success.

#1. Tackle and Resolve a Major Team Issue Quickly 

What it is: Identifying and resolving a critical team issue rapidly.

Tip for Implementation: Use the “5 Whys” technique. When a problem arises, ask “why” five times to get to the root cause, then address it directly. Quick resolution of such issues can prevent escalation and maintain team harmony.

#2. Deliver an Early, Small but Impactful Milestone 

What it is: Achieving a minor yet significant milestone early in the project timeline.

Tip for Implementation: Break down your project into smaller, manageable tasks and identify one that can be completed swiftly yet has significant impact. Communicate its success to boost team morale and stakeholder confidence.

#3. Streamline a Complex, Time-Consuming Process 

What it is: Simplifying a procedure that consumes disproportionate time and resources.

Tip for Implementation: Implement automation tools for repetitive tasks or adopt methodologies like Lean or Six Sigma to identify inefficiencies and streamline the process. This can save time and resources, allowing the team to focus on more critical tasks.

#4. Acknowledge a Team Achievement Promptly 

What it is: Quick recognition of a team's success or achievement.

Tip for Implementation: Create a culture of immediate recognition. Use team meetings or internal communication channels to acknowledge achievements. This reinforces positive behavior and keeps the team motivated.

#5. Implement a Daily Stand-Up Meeting 

What it is: A short, daily meeting to update on progress and identify any blockers.

Tip for Implementation: Limit the meeting to 15 minutes. Each team member shares what they did yesterday, what they plan to do today, and any obstacles they're facing. This promotes transparency and quick resolution of issues.

#6. Utilize Visual Project Management Tools 

What it is: Employing visual tools like Kanban boards or Gantt charts for project tracking.

Tip for Implementation: Choose a tool that fits your team’s needs. For instance, Kanban boards are great for continuous workflows, while Gantt charts help in tracking milestones and deadlines. Visual tools aid in better understanding of task progress and dependencies.

#7. Conduct Regular Retrospectives 

What it is: Regular meetings to discuss what went well, what didn’t, and how to improve.

Tip for Implementation: Schedule a retrospective at the end of each major project phase. Encourage open, honest feedback and focus on actionable improvements. This practice helps in continuous improvement and avoids repeating past mistakes.

#8. Enhance Communication with Clear, Concise Updates 

What it is: Improving the way project updates are communicated to avoid confusion and misinterpretation.

Tip for Implementation: Use bullet points or numbered lists in emails and reports. Be concise and clear, focusing on key updates, next steps, and immediate concerns. Effective communication prevents misunderstandings and keeps everyone on the same page.

Key Takeaways:

  1. Quick issue resolution maintains team harmony and project flow.

  2. Early milestones showcase progress and enhance confidence.

  3. Streamlining processes increases efficiency and saves resources.

  4. Prompt recognition boosts morale and motivates the team.

  5. Daily stand-ups ensure transparency and swift problem-solving.

  6. Visual tools aid in clear project tracking and team alignment.

  7. Regular retrospectives promote learning and continuous improvement.

  8. Concise communication prevents misunderstandings, keeping the team aligned.

  9. Automation tools reduce manual workload, focusing on critical tasks.

  10. Acknowledge small successes regularly to build a positive team culture.

PM In the News

The project management sector is experiencing a significant surge, with an estimated demand for 25 million project managers globally in the near future. This growth spans across various industries, notably technology, construction, manufacturing, and finance. The technology sector, in particular, is expanding rapidly, driven by advancements in AI, which are projected to create over 90 million new jobs. The demand for skills such as people and stakeholder management, budgeting, project planning, and resource management is intensifying, making project management roles increasingly vital in organizations. Reflecting this demand, the median salary for project managers in the U.S. has risen to $120,000 in 2023, up from $115,000 in 2021, as reported by the Project Management Institute (PMI).

Check out the full article here.

Free Resource

Enjoy this stunning infographic designed for easy comprehension and recall. It can be displayed as a quick reference guide and conversation starter in your workspace. Get it here: 11 Meetings Project Managers Don’t Need

Work 1:1 with Justin

Back by popular demand, I’m holding a few 1:1 coaching sessions in December.

If you need help with:

  • Career Transition Guidance

  • Coaching for First-Time Project Managers

  • Career Advancement Strategies

  • Personal Branding on LinkedIn

  • Critiques of Resumes and Cover Letters

  • Becoming a Freelance Project Manager

then learn more about my coaching here.

Note: the session isn’t your typical hour of talking fluff. You’ll experience real practical game plans for which many of my corporate clients have paid thousands of dollars.

Here’s a little feedback based on some calls I held last week:

"Very few people reach Justin’s level of brilliance and professionalism. You couldn’t ask for a better coach. I highly recommend Justin and look forward to working with him again in the future."
Shannon Cooper
CEO - Business Strategist

"Justin is a fantastic coach! He was very thorough and practical in his answers."
Melissa Gray
Information Technology Operations

Until next time,


P.S. Did someone forward you this email? Get it delivered to your Inbox every Tuesday and Friday by subscribing here.